The Administrative Services Team consists of a variety of business units detailed below that focus on serving our customers and employees.

 

Members of the Administration Team are comprised of two key positions, Administrative Assistant II (AAII) and the Manager of Strategic Initiatives (MSI).  These positions assist the Business Administrator with various functions in support of the Department.  The AAII assists with the daily operation of the department, including purchasing, budget administration and other administrative functions. Additionally, the MSI, working with the Business Administrator, performs the following functions:  establishes and implements staff development and training programs; assists the Executive Team with developing and achieving department-wide strategic initiatives; administers the Department’s Capital Improvement Plan (CIP); and oversees the Central Services Team.

The Central Services Team is the heart of the department and is responsible for many key functions such as filing and retrieval services; routing of all incoming mail retention of correspondence, reports, documents and other material; and scanning of incoming and historical documents into a central document imaging program. This team is also responsible for preparing outgoing correspondence, including Board Packages as well as other typing and duplicating services. Finally, they are also responsible for maintaining inventory and the issuance of general office supplies; ensuring timely duplication and mailing of project specifications and addenda; and providing copy services for all Divisions and the general public.

The Fiscal Unit is responsible for the cost accounting system which is the Department’s basis for project cost accounting control. Labor time records are recorded electronically for payroll and project costing purposes with this system. Functions include oversight of accounts receivable related to invoicing for reimbursable costs and water services provided to customers in County special districts; cash receipting with the Permits Plus System and credit card accounts payable activities for procurement of merchandise and services; and the maintenance of employee personnel and payroll files. The Fiscal Unit performs reconciliation of the cost accounting system to the County-wide general ledger system for most Department budgets. The Unit coordinates the compilation of the Departmental Budget submittals and periodic reports to the offices of the County Administrator, the Auditor Controller, and the State Controller.

The Personnel/Training Coordinator maintains a database which records all County sponsored training taken by all Department staff. The Coordinator works with Division Heads to develop a specific training outline for various position classifications, locates sources to provide identified training, and works with Division Heads to have affected staff scheduled for training. The Coordinator serves as a liaison to the County’s Human Resources Unit and performs/coordinates all non-payroll and non-disciplinary Human Resources activities for the Department, such as position transfers, position justifications, supplemental pay, recruitment coordination, and new hire orientation.

The Payroll Specialist processes bi-weekly payroll, as well as electronic payroll actions for the Department. The Payroll Specialist coordinates and processes new hire paperwork, withholding allowance form updates, direct-deposit changes, payroll corrections, and other related duties. The position serves as a liaison to the County’s Payroll Department.

The Geographic Information Systems (GIS) unit oversees the creation, acquisition, storage, and distribution of geographically referenced data and applications. The GIS unit utilizes GIS and GPS equipment to provide a geographic index to fixed assets, legal boundaries, and other related events that occur within all units of Public Works. They perform geographic analysis using layers of data to create new information that can be used as a management tool and works closely with County GIS (Community Development Department) to ensure data accuracy standards and compatibility is met.

Public Works Department
1810 East Hazelton Avenue
Stockton, CA 95205
Phone: (209) 468-3000
Hours: 8:00am to 5:00pm
Email us with questions at: pwinfosupport@sjgov.org