2025-2026 CBO/NCO Guidance and Application Information (Application portal will open July 1, 2025)
Introduction
Updates will be posted on this website and through the County's Facebook and Instagram handles: @sjgov / @sanjoaquincountyca
Upcoming Webinars & Workshops
- Join the meeting now
- Meeting ID: 228 162 306 502 0
- Passcode: LR7Ky2mz
- Join the meeting now
- Meeting ID: 269 240 408 566
- Passcode: Cw9Lo7x6
One in-person only workshop will be hosted by the United Way of San Joaquin County:
- Date: Wednesday July 9, 2025
- Time: 12pm - 1pm
- Location: 777 N. Pershing Avenue. Ste. 1B, Stockton, CA 95202
This is not a hybrid workshop. A video option will not be available. Space is limited so RSVP at United Way of San Joaquin County - San Joaquin County CBO Grant Info Session – In Person
CBO / NCO FAQs
- How do I access the application portal? Can I apply via paper or not through the portal?
- Where can I find answers if I have questions?
- How do I attach a document?
- The application requires you to submit the supervisorial district my organization serves, where can I find this information?
- Where can I find the Board’s Strategic Priorities?
- How do I connect my project to one or more of the Board’s Strategic Priorities:
- Who is eligible to submit a Request for Application?
- What is a 501(c)(3) organization?
- I am an individual citizen and have a great idea that falls under one of the Board’s Strategic Priorities. Can I apply for funding?
- We understand only current W9 forms are accepted. Where do I find the latest version of the IRS W9 form?
- We received funding last round. Can we apply again?
- What is considered a one-time expense?
- What is an ongoing, or operating expense?
- What is considered a one-time project?
- What are the non-allowable expenses?
- How is funding distributed?
- What if my organization does not use all the funding it was granted?
- How do I create my report in eCivis?
- What needs to be included in my report?
| How do I access the application portal? Can I apply via paper or not through the portal? | Visit https://portal.ecivis.com/#/login to create a profile and to access the application. All applications must be submitted through the portal. |
| Where can I find answers if I have questions? |
Applicants are strongly encouraged to visit this FAQ list as it will be updated with answers to new questions. Once webinars are conducted in early July, those training videos will also be posted for reference. Both the training/workshop videos and FAQs can be found on the County Adminsitrator’s Office webpage. If there are still questions, please email CBOsubmit@sjgov.org and we’ll do our best to respond within one to two business days. 2025-2026 CBO Request for Funding Application guidance may be found here |
| How do I attach a document? | Required documents should be saved electronically on the computer that is being used to submit the application, or on a thumb/flash drive that can be accessed from the computer being used to submit the application. These documents can be uploaded into the application portal when prompted to do so. |
| The application requires you to submit the supervisorial district my organization serves, where can I find this information? | Please use the "District Lookup" feature on the Board’s website: Supervisorial District Lookup | Board of Supervisors | San Joaquin County |
| Where can I find the Board’s Strategic Priorities? |
Information regarding the Board’s Strategic Priorities can be found at Board of Supervisors webpage (Board of Supervisors) and are listed in the application portal. The 2025-2028 Priorities include: Maintain Fiscal Responsibility/Promote Organizational Innovation, Public Safety/Quality of Life, Support a Health Community, Reduce Unsheltered Homelessness, Water Management, and Economic Development. Applicants are required to select at least one priority. |
| How do I connect my project to one or more of the Board’s Strategic Priorities: |
Review and understand the Board’s priorities, analyze your organization’s and project’s goals, make a clear connection, and demonstrate impact on how your proposed project aligns. |
| Who is eligible to submit a Request for Application? | Nonprofit organizations located in San Joaquin County who providing services to our residents. Organizations must be a 501(c)(3) in good standing or have a fiscal sponsor. |
| What is a 501(c)(3) organization? | A 501(c)(3) nonprofit organization is a legal entity organized and operated for a collective, public, or social benefit rather than to generate profits for owners or investors. |
| I am an individual citizen and have a great idea that falls under one of the Board’s Strategic Priorities. Can I apply for funding? | No, only nonprofit organizations in good standing are eligible to apply to the program. |
| We understand only current W9 forms are accepted. Where do I find the latest version of the IRS W9 form? | The latest version of IRS Form W-9, Request for Taxpayer Identification Number and Certification, may be accessed on the official IRS website at www.irs.gov/FormW9. |
| We received funding last round. Can we apply again? | Yes, past awardees may reapply however, they need to have demonstrated compliance in past reporting on previous awards. In this instance, phased projects will be more competitive. If a repeat request is made, it will be scrutinized as operational or ongoing and not a one-time project. |
| What is considered a one-time expense? | A one-time expense is something you pay for only once, not repeatedly. It’s a single payment for something you need or want, and once you’ve paid for it, you’re done you don’t keep paying for it every month. |
| What is an ongoing, or operating expense? | An ongoing expense is reoccurring, like a bill you must pay every month. These are things you pay for again and again, not just once. It’s like something you need to keep paying for to keep using it. Examples would be rent, payroll, utility bills, internet, or phone service. |
| What is considered a one-time project? | A grant for a one-time project is a project that receives funding just once to complete a specific goal or activity. The money is not meant to support ongoing or repeated costs - it’s for something with a clear beginning and end. Once the project is done, the funding does not continue. |
| What are the non-allowable expenses? | Click here to access the guidance document, also referred to as the Request for Application, to see all non-allowable expenses. Non-allowable expenses include but are not limited to regular operating costs and indirect cost recovery, mortgage or rent, fiscal sponsorship fees/administrative fees, rentals, food, alcohol, and recreational travel. |
| How is funding distributed? | Funding is disbursed via check on a quarterly, reimbursement basis. Funding is contingent upon submission of verified receipts that have been uploaded into the reporting portal, eCivis, and satisfactory mid-year reports. |
| What if my organization does not use all the funding it was granted? |
Grantees are required to return unspent grant funding. |
| How do I create my report in eCivis? | Grant reports shall be submitted through eCivis. The system will have forms to populate and prompts for uploading receipts or other attachments. |
| What needs to be included in my report? | Program updates, outcomes, and progress to the project objective(s) should be included in mid-year and final reports. Recipients are encouraged to diligently track outcome data throughout the term of their award for reporting purposes. |