The Fiscal Unit is responsible for the cost accounting system which is the Department’s basis for project cost accounting control. Labor time records are recorded electronically for payroll and project costing purposes with this system. Functions include oversight of accounts receivable related to invoicing for reimbursable costs and water services provided to customers in County special districts; cash receipting with the Accela System and credit card accounts payable activities for both customer receipts and procurement of merchandise and services; and the maintenance of employee personnel and payroll files. The Fiscal Unit performs reconciliation of the cost accounting system to the County-wide general ledger system for most Department budgets. The Unit coordinates the compilation of the Departmental Budget submittals and periodic reports to the offices of the County Administrator, the Auditor Controller, and the State Controller.

The Personnel/Training Coordinator maintains a database which records all County sponsored training taken by all Department staff. The Coordinator works with Division Heads to develop a specific training outline for various position classifications, locates sources to provide identified training, and works with Division Heads to have affected staff scheduled for training. The Coordinator serves as a liaison to the County’s Human Resources Unit and performs/coordinates all non-payroll and non-disciplinary Human Resources activities for the Department, such as position transfers, position justifications, supplemental pay, recruitment coordination, new hire orientation and the coordination and processing of new hire paperwork, withholding allowance form updates, and leave of absence requests.

The Payroll Specialist processes bi-weekly payroll, as well as electronic payroll actions for the Department. The Payroll Specialist coordinates and processes, withholding allowance form updates, direct-deposit changes, address updates, payroll corrections, payroll audits and other related duties. The position serves as a liaison to the County’s Payroll Department and the Department’s in-house administration personnel.

Management Services Administrator

Dionna Pancoast (209) 468-3007

Public Works Department
1810 East Hazelton Avenue
Stockton, CA 95205
Phone: (209) 468-3000
Hours: 8:00am to 5:00pm M-F

Lobby closed 12-1pm M-Th and 12-5pm Fridays

Email us with questions at: pwinfosupport@sjgov.org