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Spring Symposium Agenda
Tuesday, March 26, 2019
8:00 a.m. - 4:30 p.m.
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San Joaquin Operational Area Healthcare Coalition
Continuity Of Operations Planning Resources
Disaster Healthcare Volunteers
Disaster Services Workers
Emergency Preparedness Committee (EPC)
Emergency Preparedness Exercises
Emergency Preparedness Links
Emergency Preparedness Training
Health Care Facility Status Reports
Healthcare Coalition Memorandum of Understanding
Hospital Evacuation Plan
Long Term Care Facility Evacuation Plan
San Joaquin Operational Area Medical/Health Multi-Agency Coordination (MedMAC)
San Joaquin Operational Area EOC Medical Health Branch Plan
San Joaquin EMS Active Threat Plan
California Emergency Functions
HEALTH CARE FACILITY STATUS REPORTING SYSTEM
The Healthcare Facility Status Reporting System is a web-based tool that provides healthcare facilities with an efficient means to communicate their status during disasters to the Medical Health Operational Area Coordinator (MHOAC). The system works with any device with internet access, e.g., desktop computer, tablet, laptop, or smart phone. The information collected through the Healthcare Facility Status Reports is analyzed to assess the condition of the healthcare delivery system in San Joaquin County. The information can also be consolidated and shared with key medical and health partners as needed.
Healthcare facilities are requested to submit a status report once their Emergency Operations Plan (EOP) has been activated. During extended incidents (lasting 12 hours or more) status reports should be submitted once every operational period or as directed by the EMS Agency. For more information see the Healthcare Coalition Governance, Section IV and Appendixes D through H.
CONTINUITY OF OPERATIONS PLANNING RESOURCES
DISASTER HEALTHCARE VOLUNTEERS
The Disaster Healthcare Volunteers (DHV) is a secured and confidential online registry of licensed healthcare professionals interested in volunteering during disasters. The system is designed to validate the credentials of healthcare professionals before an emergency to expedite the deployment of volunteers as quickly and efficiently as possible. Non-medical support personnel (logistics, communications, amateur radio operators, etc.) are also encouraged to volunteer. Volunteers in San Joaquin County will be notified and activated by the EMS Agency.
For more information contact Phil Cook, Disaster Medical Health Specialist at (209) 468-6818 or by email email@example.com.
To register go to https://www.healthcarevolunteers.ca.gov/
To request volunteers for a mission, click here for the DHV Mission Request Form
Example of Completed Form
Directions for volunteers regarding mission assignments, click here for the Volunteer Mission Assignment Guide.
California Disaster Healthcare Volunteer Handbook, click here for the Disaster Healthcare Volunteer Handbook.
DISASTER SERVICES WORKERS
All members of the Disaster Healthcare Volunteers (DHV) are eligible to receive state-funded workers’ compensation benefits for their services protecting the health and safety, and preserving the lives and property of the people of the state. This program was established to protect such volunteers from financial loss as a result of injuries sustained while engaged in disaster service activities and to provide immunity from liability while providing disaster services.
To register complete the Disaster Service Workers Registration Form and mail the original to the San Joaquin County EMS Agency – P.O. Box 220, French Camp, CA 95231.
Click here for more information about the Disaster Service Workers Program >
EMERGENCY PREPAREDNESS COMMITTEE (EPC)
The Emergency Preparedness Committee meets on the 3rd Tuesday of the month (2:30pm to 4:00pm).
The Emergency Preparedness Committee (EPC) is one of the functional groups of the San Joaquin Operational Area Healthcare Coalition and consists of the Emergency Preparedness Coordinators from member agencies and organizations. The purpose of the committee is to provide a forum for joint emergency preparedness planning, training, exercising and information sharing. In addition active members are responsible for the completing the required deliverables for the Hospital Preparedness Program (HPP) grant and determining how to use grant funds to improved and sustain healthcare preparedness capabilities. See Healthcare Coalition Governance Appendix B for additional information.
Direct questions to Phil Cook, Disaster Medical Health Specialist at 209-468-6818 or by email firstname.lastname@example.org.
SAN JOAQUIN OPERATIONAL AREA MEDICAL/HEALTH MULTI-AGENCY COORDINATION (MedMAC)
The purpose of the San Joaquin Operational Area Med MAC Group is to provide a forum for executive level healthcare leadership to work collaboratively during times of extreme services demands or other emergency conditions which threaten to overload resources or disrupt the delivery of medical care in the county. See Healthcare Coalition Governance, Section III and Appendix A for more information.
SAN JOAQUIN OPERATIONAL AREA EOC MEDICAL HEALTH BRANCH PLAN
The purpose of the San Joaquin Operational Area EOC Medical Health Branch Plan is to guide the activation and operation of the Medical Health Branch in response to a disaster that severely impacts the healthcare delivery system, public and/or environmental health.
SAN JOAQUIN COUNTY HEALTHCARE COALITION MEMORANDUM OF UNDERSTANDING
The Healthcare Coalition Mutual Aid Memorandum of Understanding is designed to establish a process for resource sharing among the hospitals, clinics and healthcare providers in San Joaquin County. The MOU augments the government authorized mutual aid process used during disasters. See Healthcare Coalition Governance, Section III and Appendix C for more information.
EMERGENCY PREPAREDNESS EXERCISES
Region IV Healthcare Coalition Surge Tool Seminar
San Joaquin County will be conducting hospital evacuation exercises, using the HHS/ASPR Healthcare Coalition Surge Tool during the fourth week in in October from 2017 to 2022. The specific dates, times and evacuating hospital(s) will be not be announced in advance.
- https://www.youtube.com/watch?v=l1MXNvEWn1c (Live demonstration video on using the tool, about 1 hour in length)
- Healthcare Coalition Surge Test Powerpoint presentation
- HHS/ASPR Healthcare Coalition Surge Test Information (Download may be found in the right column or to download the zip file directly, click here.)
2019/20 Healthcare Coalition WebEOC Drill Schedule
- Thursday, February 28, 2019
- Thursday, April 25, 2019
- Thursday, June 27, 2019
- Thursday, August 22, 2019
- Thursday, October 24, 2019
- Thursday, December 19, 2019
- Thursday, February 27, 2020
- Thursday, April 23, 2020
- Thursday, June 25, 2020
- Thursday, August 27, 2020
- Thursday, October 22, 2020
- Thursday, December 17, 2020
Starts at 1300 Hours
Participants have 24 hours to complete the exercise activities.
All Healthcare Coalition member with an active WebEOC user account are welcome to participate Click here for the Flyer with complete schedule for 2019/20.
Healthcare Coalition WebEOC Drill Information and Instructions
Healthcare Coalition WebEOC Drill Instructional Video
WebEOC Drill Exercise Evaluation Guide (EEG) (Word Doc)
2019/20 Healthcare HAM Radio Communications Drill Schedule
- Thursday, January 24, 2019
- Thursday, March 28, 2019
- Thursday, May 23, 2019
- Thursday, July 22, 2019
- Thursday, September 26, 2019
- Thursday, November 21, 2019 (In conjunction with the Statewide Medical and Health Exercise)
- Thursday, January 23, 2020
- Thursday, March 26, 2020
- Thursday, May 28, 2020
- Thursday, July 23, 2020
- Thursday, September 24, 2020
- Thursday, November 19, 2020 (In conjunction with the Statewide Medical and Health Exercise)
1300 to 1400 Hours
Check-In with Net Control (K6EMS) will begin at 1300 hours on the W6OA Repeater 146.655 (-) PL 100.0 (SJC2 for All Pre-Programmed Radios)
All amateurs are invited to participate! Click here for the Flyer with complete schedule for 2019-20.
Healthcare HAM Radio Communications Drill Information and Instructions
Healthcare HAM Radio Communications Drill Demonstration Video
HOSPITAL EVACUATION PLAN
LONG TERM CARE FACILITY EVACUATION PLAN
- Final LTCF Evacuation Plan
- All Forms
- PowerPoint Presentation
- LTCF Evacuation Plan Training Handout
- LTCF Evacuation Plan Training Video
- LTCF Evacuation Plan Quiz Show (Test your knowledge)
- Hospital Evacuation Board Video
SAN JOAQUIN EMS ACTIVE THREAT PLAN
San Joaquin County Medical Network (Med Net) Radio System
- Frequency List
- Med Net Radio Channel 1 and 2 Coverage Map
- Provider Med Net Radio Problem Report Form
- Hospital Med Net Radio Problem Report Form
EMERGENCY PREPAREDNESS TRAINING
For information about Emergency Preparedness Training please visit our Training web page.
Incident Command System Training
Register for courses from the events page by date TBD.
- ICS-100: Introduction to the Incident Command System - August 14, 2018
- ICS-200: Incident Command System for Single Resources – October 08-09, 2018
- Incident Action Plan (IAP) Training - October 09, 2018 (1300-1700 hours after the ICS-200 course)
- ICS-300: Intermediate Incident Command for Expanding Incidents – January 07-09, 2019
- Incident Planning Process for Extended Operations (Train-the-Trainer) April 17, 2019
- ICS-400: Advanced Incident Command System - June 19-20, 2019
Incident Planning Process for Extended Operations Course Materials
- Participant handbook
- Course schedules
- Classroom layout, supplies and materials list
- Instructional video playlist
- Course preparation checklist
- Master Scenario Events List (MSEL) Template
- FEMA All-Hazards NIMS/ICS Forms
- Wall size ICS-215 and 215A Order Form
- ICS Field Operations Guide
- Course materials binder tabs
These training resources consist of a series of presentations intended to teach members of the San Joaquin Operational Area Healthcare Coalition, healthcare professionals and volunteers how to operate pre-programmed amateur radio equipment found at healthcare facilities in San Joaquin County.
They are intended to provide basic “how-to” information and are not a full course in radio operation. The Power Point presentations can be downloaded and modified to meet the need of each individual healthcare facility, i.e., add a slide describing where your amateur radio is located.
Clicking on Narrated Power Point and Windows Media Video links below will prompt downloads, while clicking on You Tube Video will open a new window to view on You Tube.
|Just-In-Time Resource||Select choice of view/download method from below|
|Using Ham Radios||Narrated Power Point||Windows Media Video||You Tube Video|
|Kenwood D710A||Narrated Power Point||Windows Media Video||You Tube Video|
|Kenwood TM-G707||Narrated Power Point||Windows Media Video||You Tube Video|
|Kenwood TM-V7A||Narrated Power Point||Windows Media Video||You Tube Video|
|Yaesu FT-60||Narrated Power Point||Windows Media Video||You Tube Video|
|Yaesu VX-170||Narrated Power Point||Windows Media Video||You Tube Video|
|Yaesu FT-270||Narrated Power Point||Windows Media Video||You Tube Video|
|Healthcare Ham Radio Communications Drill Demonstration||You Tube Video|
Healthcare HAM Radio Communications Drill Information and Instructions (PDF)
EMERGENCY PREPAREDNESS LINKS
For links to other Emergency Preparedness resources please visit our Links web page.
CALIFORNIA EMERGENCY FUNCTIONS
Crosswalk between California Emergency Functions and Federal Emergency System Functions (PDF)