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Candidate Filing Information

  • The Candidate Filing period for the November 3, 2020 General Election is from Monday, July 13 to Friday, August 7. If an incumbent does not file for re-election, then any voter in the district, other than the incumbent, may file to run for office by 5pm on Wednesday, August 12. All forms are due by the closing of the filing period (either August 7 or August 12) unless otherwise specified.

    Due to COVID-19, the ROV is taking necessary precautions to maintain social distance requirements and minimize exposure to the virus. Candidates seeking office are strongly encouraged to make an appointment ahead of time. In person transactions will take place at the front counter with the ROV staff member and the potential candidate on opposites sides of the glass service window.

    Below you will find most of the required forms along with a description of each one. You are strongly encouraged to complete all the available forms and bring them with you to your appointment. This will expedite your candidate filing appointment. The forms can also be mailed to you if you prefer.

    For appointments please contact us at candidates@sjgov.org be sure to include your name, phone number and preferred appointment date and time. You can also call us at (209) 468.8945. We will do our best to accommodate your requested date and time.

    Please Note: you will be required to wear a mask when coming into our office and will not be allowed entry into the building without one. Please come prepared.

    Face Mask Guidance:
    People in California must wear face coverings when they are in the high-risk situations. The following individuals are exempt from wearing a face covering:

    • Persons age two years or under. These very young children must not wear a face covering because of the risk of suffocation.
    • Persons with a medical condition, mental health condition, or disability that prevents wearing a face covering. This includes persons with a medical condition for whom wearing a face covering could obstruct breathing or who are unconscious, incapacitated, or otherwise unable to remove a face covering without assistance.
    • Persons who are hearing impaired or communicating with a person who is hearing impaired, where the ability to see the mouth is essential for communication.
    • Persons for whom wearing a face covering would create a risk to the person related to their work, as determined by local, state, or federal regulators or workplace safety guidelines.
    • Persons who are obtaining a service involving the nose or face for which temporary removal of the face covering is necessary to perform the service.
    • Persons who are seated at a restaurant or other establishment that offers food or beverage service, while they are eating or drinking, if they are able to maintain a distance of at least six feet away from persons who are not members of the same household or residence.
    • Persons who are engaged in outdoor work or recreation such as swimming, walking, hiking, bicycling, or running, when alone or with household members, and when they are able to maintain a distance of at least six feet from others.
    • Persons who are incarcerated. Prisons and jails, as part of their mitigation plans, will have specific guidance on the wearing of face coverings or masks for both inmates and staff.

    Please Note: Persons exempted from wearing a face covering due to a medical condition who are employed in a job involving regular contact with others should wear a non-restrictive alternative, such as a face shield with a drape on the bottom edge, as long as their condition permits it.

    If you cannot personally come into the office to file your paperwork, you may authorize someone else to complete the paperwork on your behalf. Please complete the Authorization to Pick Up Candidate Documents Form and turn in to the ROV office.

    Candidate Guide this is a comprehensive guide that covers all the mechanics of running for office.

    Candidate Registration Form this form tells us who you are, what office you are running for and how we can get ahold of you if we need to. It also helps us verify you are qualified to run for the office you are seeking.

    Ballot Designation Worksheet this is a required form for all candidates who want to use a ballot designation on the official ballot. Read the form over carefully before completing it. Ballot designations are strictly governed by the California Elections Code.

    Permission to Post Personal Information during the candidate filing period, our office will post a roster of candidates on our website which will be updated daily. This informs the public of who has filed for office. We will automatically include your name, ballot designation and office you are running for. You have the option of including additional personal contact information. This form can be updated at any time during the election.

    Declaration of Candidacy this is the form that puts your name on the ballot. This form cannot leave our office and will be prepared for you prior to your appointment.

    Form 700 Statement of Economic Interests all candidates are required to file this form by the close of the filing period.

    Character Based Name Form this form gives candidates the opportunity to use a character-based name on the official ballot. If a candidate has a character-based name by birth, that can be verified by birth certificate or other valid identification, the candidate may use that name on the ballot instead of a phonetic transliteration. A candidate who does not have a character-based name by birth, but who identifies by a particular character-based name and can demonstrate to the local elections official that the candidate has been known and identified within the public sphere by that name over the past two years, may use that name instead of a phonetic transliteration.

    Candidate Statement of Qualifications candidates have the option to file a candidate statement of qualifications. This is optional and is NOT required to be on the ballot. However, it is a great way to let your voters know who you are and why they should vote for you. There is a fee associated with the printing of candidate statements please look up the fee for your office HERE.

    Code of Fair Campaign Practices this is a seven-bullet pledge to conduct a fair campaign. It is an optional form and is not required to qualify to be on the ballot.

    Campaign Finance candidates have the option of raising and spending money when running for office. All the required forms are available on the FPPC’s website.

    City Candidates must file with the City Clerk, please contact the appropriate city directly for candidate filing requirements related to city offices.

    Additional Resources


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