Instructions:

• General Instructions for processing all forms
• Instructions for Preparation of CSD 4
• Information for Electronic Funds Transfer Request Form
• Instructions for viewing and printing forms
• Sample for Signature Form

1. Right Click on one of the forms and choose SAVE TARGET AS.  Then save the form on your computer. Please note the location.  You will open this saved form in the next step.
2. Click on the saved icon to open the form in acrobat. Follow the printing instructions to print the form.
3. Complete the form.
4. If supervisor approval is required then obtain the supervisor's approval.
5. Send the form through Inter-office mail. Provide your contact information so the Auditor's Office may confirm the receipt of the form or simply drop it off at the Office.

Instructions of Preparation of CSD4 form

Each numbered item refers to the corresponding item number on the Expense Reimbursement Claim Form

1. Name of employee.
2. If warrant is to be mailed, fill in complete address. If warrant is to be sent to the department, leave this item blank.
3. Name of the department submitting claim.
4. Date claim prepared.
5. Fill in the fund number, department number, and expenditure codes. Also note voucher numbers.
6. Enter date of each trip and/or expense incurred.
7. Enter the destination. Whenever applicable, enter the purpose of the trip. If a travel request is required, enter the travel request number.
8. • If a private car is used, enter the total number of miles for each trip. Do not use fractions of a mile.
   • If public transportation such as airplane, train, bus, taxi, etc. is used, enter the dollar amount. (See County Travel Policy).
9. (See County Travel Policy).
10. Actual amount of each meal. (See County Travel Policy).
11. This column is to be used for miscellaneous expenditures such as parking, business telephone calls, registration fees, toll bridge fares, etc. Also use this column for the fixed mileage reimbursement for bridge and ferry tenders who are not in residence.
12. Compute mileage amount by:
    • Multiplying number of miles from column No. 8 times applicable rate.
    • Enter this amount, or if you are authorized a minimum monthly car allowance, enter the larger of the two amounts in the "Total mileage amount column". (See County Travel Policy).
13. Add total amounts per item numbers 8,9, 10, 11 & 12 and enter this amount in column No. 13 "Total claim amount" line. If you received a travel fund advance, submit your claim to the County Administrative Office. He will enter the travel advance amount, and the amount to be reimbursed to the employee, and will forward the claim to the County Auditor for processing.
14. To be signed by employee incurring expenses.
15. Self explanatory.
16. Self explanatory.

Information for Electronic Funds Transfer Request Form

It will take two days to process the EFT Authorizations! After receipt of the form, the payroll office must process an Electronic Pre-Notification through the banking system.  this is a test of the account  numbers as provided by your bank. During the test process, your check will be mailed to the home address you provided on the EFT authorization form. If the test process is successful, the following pay day you check will be sent electronically to your bank and the payroll office will mail your remittance advice to your home.

Instructions for viewing and printing forms

Please set your acrobat reader to display FIT WIDTH and to display a SINGLE PAGE to view the documents conveniently. 
              

On the print panel check the shrink oversize pages and expand small pages prior to printing.