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 Educational
Reimbursements
Courses must be related to the employee’s current class
or to related fields encompassing the career ladder/lattice
concept.
Educational
Reimbursement Application (pdf)
Employee Eligibility
All employees are eligible to apply except temporary status
employees, interns, resident physicians, x-ray apprentices,
medical laboratory apprentices, student nursing assistants,
and employees on Leave of Absence.
The last performance evaluation immediately preceding
application must have been satisfactory.
Employees on educational leaves of absence are not
eligible for participation in the program.
Employees who have been approved for this program will
not be eligible for educational leaves of absence for the
duration of the course unless they waive the reimbursement.
Eligible Expenses
Reimbursement is for tuition, registration fees, and
instructional materials. A receipt showing the exact amount
of fees paid must be submitted. The minimum amount of
reimbursement is $10.00 and the maximum amount of
reimbursement is $850.00 in any one fiscal year. Courses
should be above the level of knowledge normally required to
qualify for the classification (For example, a beginning
course in shorthand would not be approved for a Clerk
Stenographer I.)
Employees enrolled in an approved four (4) year College
or University academic program which meets the career
ladder/lattice concept leading to a degree may be reimbursed
up to $800.00 per semester or a maximum of $1600.00 in any
one fiscal year.
The reimbursement rates are reflective of
MOUs for most employees with the exception of California
Nurse Association members.
Please check your MOU for the exact
amount you receive per fiscal year.
The reimbursable coursed must be part of the curriculum
required to attain the degree.
Employees are not eligible for reimbursement when the
course is paid for by any other source, including
Educational Stipend Programs.
Attorneys in the District Attorney, Public Defender, and
County Counsel’s offices may be reimbursed for the
purchase of books and/or periodicals which are required by
the department for the purpose of maintaining a resource
library of current laws.
Approved Schools and Professional
Organizations
- Residence courses in any approved collegiate level
institutions.
- Correspondence courses from approved collegiate level
institutions.
- Recognized professional organizations offering
concentrated course of instruction (conference or
convention activities are not included).
- Residence courses at recognized business, vocational,
or trade schools that have been approved by the San
Joaquin County Training Committee or the Director of
Human Resources.
Procedures For Applying For Reimbursement
- The employee files four (4) copies of Personnel Form
73 signed by the Appointing Authority at the Human
Resources Division not later than ten (10) days after
the beginning of the course.
- Employee submits evidence of satisfactory completion
of the coursework within sixty (60) calendar days of the
course ending. Evidence of successful completion of a
course of study which includes: a grade card, notice
from the instructor on school stationery, and official
notice from the school office indicating successful
completion. A grade of "C" or better in graded
courses or a grade of "credit" in credit/no
credit courses indicates successful completion of the
course.
- Human Resources Division authorizes the County Auditor
to make payment to the Eligible Employee.
Other Conditions of Participation
Participation in the course must not be on County time; and
must not result in reducing the quantity and quality of the
employee's services to the County.
Employees must complete the course in the regulation
period of time allowed by the school or professional
organization.
Participation in this program is to be considered a
privilege rather than a right of the employee.
The County reserves the right to disapprove reimbursement
for courses if available at another school or organization
at a lower cost.
Participants must be active employees at time of
application (not on leave of absence.)
Participants must maintain continuous service from date
course begins to date of completion of course except for
authorized leaves of absence (other than educational leaves)
which do not exceed sixty (60) days.
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